A manufacturer notices that its BIS licence expires in six weeks.
The finance team assumes renewal means paying another fee. The production team has not finalized the production statement. A product variant was changed several months earlier, but nobody checked whether the change affected the existing licence scope. Meanwhile, the marketing team has already scheduled shipments carrying the BIS Standard Mark for the following quarter.
This is where a routine renewal can become a business problem.
A BIS licence is not something a manufacturer should review only when the expiry notification arrives. Renewal involves checking the licence status, production records, outstanding fees, product scope and continuing conformity with the applicable Indian Standard.
There is another important reason to review the process carefully in 2026: BIS has amended its conformity-assessment regulations, including provisions relating to licence validity, annual fee payment and continuation of licences.
What is BIS licence renewal?
BIS licence renewal is the process through which an existing licence holder seeks continuation of its authorization to use or apply the relevant BIS Standard Mark after the current validity period.
The exact renewal procedure depends on the conformity-assessment scheme.
An ISI Mark licence under Scheme I does not have exactly the same renewal requirements as a CRS licence. A foreign manufacturer operating through FMCS can also have additional requirements such as AIR-related compliance and Performance Bank Guarantee validity.
Therefore, before preparing a renewal file, identify:
- licence number;
- applicable BIS scheme;
- Indian Standard;
- product and varieties currently covered;
- manufacturing location;
- existing validity date;
- outstanding BIS dues;
- production during the operative period;
- changes made since the licence was granted or last renewed.
Important BIS renewal changes in 2026
The BIS (Conformity Assessment) Amendment Regulations, 2026 were notified on 25 February 2026.
One important change is that applicable fees for continuation of a valid licence are now structured around annual advance payment. The amended regulations also provide consequences where annual fees and the required production statement are not submitted by the applicable due date.
CRS was also affected. BIS subsequently listed Revised Provisions for Licence Validity, Renewal and Annual Fee Payment under CRS, dated 27 May 2026, on the official CRS portal.
This matters because businesses relying on older renewal guides may be working with outdated validity or fee assumptions.
Verified against official sources on: 20 August 2026
When should you start BIS licence renewal?
Do not plan renewal around the final expiry date.
For Scheme I, BIS’s published renewal guideline says the application should be submitted through the BIS portal in Form XII, preferably about two months before the validity date.
Starting earlier gives the manufacturer time to reconcile production information, identify outstanding payments and investigate changes in the product or factory.
A practical internal target is to begin the compliance review around 90 days before expiry even where the formal filing window differs.
Suggested renewal preparation calendar
| Period before expiry | Recommended action |
|---|---|
| 90 days | Review licence, Indian Standard, product scope and pending changes |
| 60-90 days | Reconcile production, marking and compliance records |
| Around 60 days | Prepare and submit Scheme I renewal where applicable |
| 30-60 days | Monitor portal queries and outstanding dues |
| Before expiry | Confirm renewal status and avoid unauthorized marking after expiry |
This is a planning framework, not a BIS-guaranteed processing timeline.
BIS Scheme I licence renewal process
For manufacturers operating an ISI Mark licence under Scheme I, renewal generally involves the following stages.
1. Review the existing licence
Confirm the licence number, product, Indian Standard, factory address and varieties covered.
Do not assume that every product currently being manufactured is automatically within the BIS licence.
2. Check whether anything changed
Review whether there has been any change in:
- manufacturing process;
- product varieties;
- factory details;
- machinery;
- testing facilities;
- company details;
- product marking;
- applicable Indian Standard.
Some changes may require a change-in-scope or another BIS action rather than simply being disclosed during renewal.
3. Prepare production information
Production data is particularly important because marking fees can depend on the quantity of goods bearing the Standard Mark.
BIS requires the relevant production statement to be authenticated by a Chartered Accountant or Cost Accountant for Scheme I renewal calculations.
4. Complete the renewal application
Scheme I uses Form XII for renewal.
The application is submitted through the BIS online system together with the relevant documents and fees.
5. Pay applicable dues
The amount payable should not be treated as one single “renewal fee”.
Depending on the licence, it may include:
- renewal application fee;
- annual licence fee;
- applicable marking fee or minimum marking fee;
- outstanding marking-fee difference;
- previous BIS dues;
- late fee, where applicable.
Product-specific marking fees should always be verified against current BIS information or the amount generated through the portal.
6. Respond to BIS observations
Renewal can become more complicated if there are outstanding non-conformities, suspension issues, unpaid dues or incomplete information.
A renewal application does not erase an existing compliance problem.
Documents required for BIS licence renewal
The exact document list should be confirmed for the licence and scheme. For a typical Scheme I renewal, the core file may include:
| Document / information | Purpose |
| Renewal application | Formal renewal request |
| Existing BIS licence details | Identification of the licence being renewed |
| Production statement | Production and marking-fee reconciliation |
| CA/Cost Accountant authentication | Authentication of applicable production statement |
| Self-compliance information | Confirmation of continuing compliance where required |
| Fee/payment details | Evidence of applicable payment |
| Outstanding-dues details | Settlement or reconciliation |
| Updated business/factory information | Where changes have occurred |
| Supporting compliance records | Where requested by BIS |
The March 2025 BIS Scheme I renewal guideline also introduced a self-compliance-report requirement at renewal or annual review.
How much does BIS licence renewal cost?
There is no reliable single figure that should be advertised as the “total BIS renewal cost”.
For Scheme I, BIS states that renewal requires the applicable application fee, licence fee, advance minimum marking fee and any outstanding dues. The marking component is product-specific.
That means two manufacturers may hold Scheme I licences but have different renewal-related payments because their products and marked production differ.
Why marking fee matters
The marking fee is linked to use of the BIS Standard Mark and the applicable product-specific fee structure.
The manufacturer therefore needs to reconcile actual marked production against the applicable minimum or unit-based marking fee.
This is one reason production data should be checked before the renewal application is prepared.
What happens if the renewal application is late?
Late renewal should not be treated as a normal operating strategy.
The conformity-assessment framework provides for deferment in certain circumstances where the application and required fees are not received before the licence expires. The 2026 amendments also introduced stronger annual-payment provisions, including suspension for failure to submit the annual fee and production statement within the applicable timeline. A ₹5,000 late fee applies in the prescribed circumstances.
Most importantly, a manufacturer should not assume that an expired licence automatically remains usable simply because a renewal request has been submitted.
Confirm the current licence status before continuing to apply the Standard Mark.
BIS CRS renewal
CRS licence holders need to be especially careful with older online guidance.
The BIS CRS portal published revised provisions on licence validity, renewal and annual fee payment on 27 May 2026.
Under the amended Scheme II framework, a licence can be granted initially for up to five years and renewed for a further period up to five years. Annual fee obligations continue during the validity period.
The current Scheme II base fee framework includes:
| Component | Base amount |
| Renewal application fee | ₹1,000 |
| Annual licence fee | ₹1,000 |
| Yearly processing fee | ₹25,000 |
Applicable tax, concessions or other charges may alter the payable total. Current CRS transaction records reflect these fee categories and amounts.
CRS renewal also requires production information and should be initiated through the CRS portal.
Foreign CRS licence holders must additionally ensure that their Authorized Indian Representative details remain valid where an AIR is required.
FMCS licence renewal for foreign manufacturers
Foreign manufacturers should not treat FMCS renewal as simply the overseas version of a domestic administrative filing.
BIS identifies the following among the renewal requirements:
- Form XII renewal application
- Month-wise production details
- Complete consignee addresses
- Extended Performance Bank Guarantee
- Applicable marking-fee payment
The Performance Bank Guarantee is expected to extend six months beyond the licence validity period specified for the renewal. BIS also states that a renewal application submitted after validity is accompanied by a ₹5,000 late fee.
Foreign manufacturers should additionally review whether there has been a change in AIR, manufacturing premises, company details or licence scope.
Does BIS conduct a fresh factory inspection for every renewal?
A fresh inspection should not be presented as an automatic step in every ordinary renewal.
BIS operates continuing surveillance of licensed manufacturers, and renewal decisions can be affected by licence performance, suspension and other compliance issues. BIS states that surprise factory surveillance inspections may be carried out after grant of a Scheme I licence.
A business should therefore remain inspection-ready throughout the licence period rather than preparing its factory only when renewal approaches.
Renewal or amendment – which one do you actually need?
One of the most common mistakes is trying to solve every post-certification change through renewal.
| Situation | Likely action |
| Licence approaching expiry | Renewal |
| New product variety/model | Scope/model inclusion review |
| Factory change | Separate regulatory review/action |
| Company/name change | Appropriate change request |
| AIR change | AIR/change request |
| Standard revision | Transition assessment |
| Product design change | Technical and scope assessment |
| Existing licence suspended | Resolve suspension before relying on renewal |
Renewal extends validity. It does not automatically regularize every change made during the previous licence period.
Common BIS licence renewal mistakes
Waiting until the final month
The licence team discovers outstanding production data or a change in scope too late.
Incorrect production statement
Production records, marked quantities and finance records do not reconcile.
Ignoring product changes
A model or variety has changed, but the licence scope has never been reviewed.
Treating CRS and ISI renewal as identical
Their scheme-specific requirements and fee structures differ.
Using outdated CRS information
The 2026 amendments changed important validity and annual-payment provisions.
Ignoring surveillance findings
An open non-conformity or suspension issue can affect continuation or renewal.
Assuming payment equals renewal
Payment is only one part of maintaining a valid BIS licence.
A practical pre-renewal checklist
Before filing, confirm that:
- your BIS licence number and expiry date are correct;
- every currently marked product is covered by the licence scope;
- the applicable Indian Standard is still current;
- relevant transition requirements have been reviewed;
- production and marked quantity data reconcile;
- production statements are properly authenticated where required;
- there are no unresolved BIS dues;
- surveillance observations have been closed;
- the factory address and legal entity details remain accurate;
- product and model changes have been assessed;
- AIR details remain valid where applicable;
- Performance Bank Guarantee validity has been reviewed for applicable FMCS licences;
- marking artwork and licence references remain correct.
Final takeaway
The safest time to review a BIS licence is not the week it expires.
Renewal should be part of an ongoing compliance system covering licence scope, production, marking, product changes, surveillance, standards revisions, fee obligations and regulatory updates.
A manufacturer that maintains these records continuously can approach renewal as a controlled compliance exercise rather than an emergency filing.
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